Process automation and data systems · Bucharest, Romania and UK

We take repetitive manual work off your team. Only where it pays off.

FluxClar builds software and automation for companies that lose hours to spreadsheets, reports and copying data from one system to another. We first work out what the current process costs you and tell you plainly whether automating it will pay for itself. We handle everything from analysis to servers and support, so you do not need an IT department.

Calculate your savings Request a process audit
The first call is free and jargon-free We tell you openly when automation is not worth the money
example_distribution_company
Today ~25 hours a week
✕ 3 spreadsheets that never match
✕ Frequent copy-paste mistakes
✕ Invoicing and CRM are filled in separately
After automation
With FluxClar -65% manual time
✓ Data is loaded and checked automatically
✓ One database with role-based access
✓ Management reports that update themselves
No in-house IT staff needed SQL · API · daily backup
65%

Less time spent on manual data handling, on average, in the projects we delivered

8+ years

Designing business software and data pipelines

12.000+

Users on platforms we designed and delivered

1 partner

For analysis, development, servers and support

How we decide what to automate

Automating a messy process only produces faster mistakes

So we start with two simple questions: what does the process cost you today, and how long would the investment take to pay back? Our founder studied software engineering in the UK and finance and banking in Romania, so every proposal comes with a payback calculation before we write any code.

What we automate first

  • Copying data between systems.Repeated imports and exports between spreadsheets, invoicing, inventory, stock and CRM software.
  • Documents and reports.Contracts, annexes and quotes generated from your data, plus daily or monthly management reports.
  • Checking incoming data.Files from customers and suppliers are checked automatically, so mistakes stop before they reach accounting or production.
  • Links to outside platforms.We connect your internal systems to couriers, banks, job boards and data providers through their APIs.
Typical payback: 3 to 6 months

What we will advise you not to automate

  • Processes that change every week.We first help you settle on clear rules. That costs nothing in development.
  • Rare tasks that would take over 2 years to pay back.If a report takes 15 minutes a month, we will tell you custom software is not justified.
  • Your customer relationships.Negotiation and conversations with key clients stay with people. We just get them the data faster.
We do not sell code you do not need
Services

What we can do for your company

Pick the option that best describes your company:

We become your technical partner. We talk in business terms and handle everything: process analysis, development, servers and staff training.

From spreadsheets to a web app

We move fragile spreadsheets, where one deleted formula can stop the work, into a web application. Each employee sees and edits only what they are allowed to.

No broken formulas · Role-based access

Systems that share data on their own

Typing the same data into invoicing, CRM, inventory and spreadsheets? We connect the systems through APIs, so information is entered once and reaches every place automatically.

No double data entry

Automatic reports and documents

See sales, job progress and bottlenecks on one screen that updates itself. Contracts, quotes and annexes are generated from your data as Word or PDF files.

Dashboards · Automatic Word and PDF

Servers, security and maintenance

No IT person on staff? We set up and run the servers, databases and backups, and help you quickly when something goes wrong.

Daily backup · Dedicated support
Cost calculator and booking

What manual work costs you, and when automation would pay back

Enter a few numbers about your team. The calculation uses the real cost of an employee (gross salary plus employer contribution) and indicative prices for our projects. Then pick a free slot for a no-cost call.

Savings calculator

Currency
4
12550 people
8
1 hour15 hours30 hours
8.000 RON
4.500 RON25.000 RON

Real hourly cost, including employer contribution: 49 RON

50%
20% (many exceptions)50% (typical)80% (very repetitive)
How complex would the solution be?
Which tools do you use today? (tick all that apply)
Manual work hours per year 810
Hours recovered per year 405 ~51 working days
Value of recovered time per year 19.723 RON
Estimated investment (one-off) 20.000 RON - 50.000 RON
Support and hosting 700 RON/month
Payback ~16 months
Net gain after 3 years (savings minus investment and support) 0 RON

Indicative estimate. It assumes 45 working weeks a year, 168 paid hours a month, a 2.25% employer contribution (Romanian rules) and fixed exchange rates (1 EUR = 5.10 RON, 1 GBP = 5.90 RON). We set the exact price after we analyse the process.

Book a call

You talk directly to the engineer who will build the solution

1. What kind of meeting do you need?
2. Pick a day
3. Pick a time

Times are shown in Romania time (UK time + 2 hours). Each slot lasts one hour.

4. Your details

Free and with no obligation. You get the confirmation and calendar invite straight away.

We use your details only to contact you about the meeting.

Results

Problems we have solved for other organisations

Projects we worked on, with the starting problem and the result.

-65% manual time 300+ imports a week

Spreadsheet data loaded into the database automatically

ProblemAn operations team spent dozens of hours a week preparing and uploading complex spreadsheets by hand, which caused delays and formatting errors.

SolutionA Python tool that validates, cleans and moves spreadsheet data straight into the SQL database on the server.

ResultManual work time dropped by 65%. Users now run more than 300 imports a week themselves, without help from IT.

Python, MySQL, Pandas No formatting errors
12,000+ employees 300+ joiners and leavers a week

Recruitment and onboarding platform for 12,000+ people

ProblemAn organisation with more than 12,000 employees posted job ads by hand and prepared the same documents for every hire.

SolutionWe led the build of a central system that posts jobs to several platforms through APIs, schedules interviews, generates offer letters and runs onboarding.

ResultTime to hire was cut in half, and HR documents no longer contain copy-paste errors.

PHP, REST APIs, SQL, webhooks Time to hire down 50%
Full visibility From sale to tax reporting

Tracking every order from sale to accounting

ProblemManagement could not see where an order was between the shop, the repair workshop and accounting.

SolutionWe designed the database and the application that records every step of an order, plus an internal ticketing system that shows where work gets stuck.

ResultManagement sees the status of every order in real time, and year-end tax reporting runs automatically.

SQL architecture, ticketing system Complete audit history
3 data providers Real-time decisions

Automatic credit risk scoring for customers

ProblemTo assess a customer, the team compared financial data from several sources by hand, and every lookup cost money.

SolutionA scoring engine that pulls data from three financial providers through their APIs, cleans it and shows the indicators on a dashboard for the sales team.

ResultCredit decisions are more accurate, and the company pays less for the data it buys.

Multi-API aggregation, caching, analytics Lower lookup costs
Public sector Two-step review

Reviewing procurement files without paper or spreadsheets

ProblemProcurement files were reviewed on paper and in spreadsheets, and it was often unclear who was responsible for what.

SolutionAn application where files arrive from a single spreadsheet and are shared out automatically. Every file is checked by two different people, and the checklist fills itself in as a Word document.

ResultEvery file has a clear owner and a full history.

Public sector Full history for every file
EU funding Monthly reporting

Monthly timesheets and reports, ready in minutes

ProblemEvery month, experts filled in timesheets and activity reports by hand, in the strict format the funder requires.

SolutionA platform that takes the hours from each expert's contract, blocks weekends and public holidays, and generates the documents straight from the official templates.

ResultMonthly reporting takes minutes, not days.

EU-funded projects Documents in the official format
Professional services Document search

Client documents found in seconds

ProblemClient documents were downloaded from a portal by hand, and scanned ones could not be searched.

SolutionA program that downloads new documents by itself, files them in each client's folder and makes even scanned documents searchable.

ResultType a name or a word and see straight away which documents contain it.

Digital archive No more digging through folders
Public tenders Automatic documents

Public tender information, gathered automatically

ProblemTender details were copied by hand from official websites, taking days.

SolutionA program that starts from a list of tenders, collects the details, puts them in order and prepares a Word document for each one.

ResultSeveral days of work now run overnight.

Public procurement Days of work saved
Scanned documents Romanian language

Text from scanned documents, ready to use

ProblemInformation in scanned documents could not be searched or copied.

SolutionA tool that extracts text from scanned PDFs, Word documents and Excel sheets, even from pages scanned at an angle, with correct Romanian accents.

ResultScanned paperwork becomes information you can search and use.

Any industry Accurate Romanian text
Small businesses Found on Google

A business website the owner updates alone

ProblemThe owner needed a developer every time a new article went on the website.

SolutionA clear website with services, fees and articles, plus a simple admin page the owner publishes from.

ResultAn always up-to-date website with no extra cost.

Social services No update costs
Service businesses Online orders

Online ordering website for a translation agency

ProblemCustomers could only order by phone, during office hours.

SolutionA Romanian and English website with services, prices and an order form that goes straight to email.

ResultThe agency receives orders outside office hours too.

Translations Orders around the clock
Email marketing ~99,000 emails sent

Own email campaign platform for a translation agency

ProblemThe agency wanted to send regular news and offers to more than 16,000 clients and partners without large sends landing in Spam.

SolutionAn in-house platform where the team imports contact lists, writes the campaign and schedules it to go out gradually, 100 emails every 30 minutes. A dashboard shows what was delivered, opened or bounced, and an automatic check reviews the domain settings and the words that can push messages into Spam.

ResultSeven completed campaigns and almost 99,000 emails sent automatically, with every campaign's results in one place.

Translation agency Automatic sending in batches
How we work

From the first call to a working solution

Four clear stages. You know the price before development starts.

01

Free call

You tell us how the company works and where time is lost: spreadsheets, reports, systems that do not talk to each other. It takes an hour and commits you to nothing.

02

Audit and payback calculation

We study the process in detail. If automation will not pay back, we tell you straight away. If it will, you get a proposed solution and a fixed price.

03

Build and delivery

We build the application, connect your systems, set up the database and run automated tests on every part before launch. You see progress along the way, not only at the end.

04

Training and support

We train your colleagues step by step on the new system and stay on for hosting, updates and support.

About us

Software engineers who also understand the numbers

FluxClar is a software engineering company in Bucharest that specialises in process automation and data systems for businesses. We started from a simple idea: technology should solve concrete business problems and pay for itself.

Our founder is a software architect with a degree in software engineering from the University of Northampton (UK) and a degree in finance and banking from Romania. Over more than 8 years, the founder has led technical teams in the UK and designed systems for public institutions and international companies.

We handle the whole project: process analysis, application development, databases, test automation and server administration. We work with Romanian SMEs that have no IT department of their own and with UK and EU companies that need experienced data engineers.

Plain language

We explain every technical decision in business terms, without jargon.

We only propose what pays off

We understand balance sheets, operating costs and cash flow. We will not propose a solution that costs more than it saves.

Close by, and online

We can meet at your office in Bucharest or Ilfov, and we work online with clients across Romania, the UK and the EU.

FAQ

Answers to the questions clients ask us

We do. We deliver it ready to use, host it on secure servers, run automatic backups, train your colleagues and handle monthly maintenance.
Usually not. We connect the tools you already have (invoicing, CRM, accounting, spreadsheets), so your team does not have to learn everything from scratch.
A focused automation, such as processing spreadsheets or generating documents and reports, takes 2 to 4 weeks. Larger internal applications are delivered in stages, so you see results in the first month.
No. We are based in Bucharest, where we can meet at your office, but we work with companies across Romania and the UK through video calls and secure remote access.
Use the calculator above for a first estimate, or book the free call. If the investment will not pay back in a reasonable time, we will say so and show you simple ways to organise the work that cost nothing.